Jatheon Technologies Inc.

A retention policy only works if the records behind it can actually be found and accounted for. Our new guide for IT and compliance teams covers how to build a data governance strategy that holds up under an audit.

Data Governance Strategy for Compliance-Driven Organizations Learn how a data governance strategy helps regulated organizations meet compliance, reduce risk and manage records across all communication channels.

Broad and generic is the default.

Granular and policy-driven is what regulated teams truly need.

Jatheon lets you set separate retention rules for each department, content type, and applicable regulation in a single archive.

How long do you really need to keep work emails?

It depends on what laws apply. HIPAA requires 6 years, FINRA 6, FERPA 5, and the IRS 7 for tax-related records.

A regional bank under GLBA is also under PCI DSS. A hospital under HIPAA may also fall under FERPA. That overlap is why a single retention rule rarely covers everything.

The post has the full table by regulation, plus how to build a policy that holds up to audits:

Email Retention Policy Best Practices Find out more about why it’s essential to have an email retention policy in place and explore some best practices for creating it.

Most FERPA violations are accidental: group emails with visible addresses, grades posted with student IDs, and records left on a desk.

10 common examples and how to avoid them:

10 Common FERPA Violation Examples to Avoid Discover 10 common FERPA violation examples, their consequences, and how to prevent them. Learn key compliance tips to protect student privacy effectively.

Fast support makes a difference when something goes wrong. Here’s what one of our customers had to say.

News for IT and compliance teams: Claude AI archiving is now live in Jatheon Cloud. Your team’s Claude conversations, attachments, and deleted messages, included, are now searchable for compliance and ediscovery.

Read more:

Jatheon Announces Claude AI Archiving on Jatheon Cloud Jatheon announced Claude AI integration in Jatheon Cloud, enabling organizations to capture, search, and manage AI communications and archived data sources.

Most parents don’t text their kids’ teacher over plain SMS anymore. Their phones use RCS or iMessage by default, and most school district archiving solutions have no visibility into either.

If your district hasn't audited this gap yet, here's where to start:

SMS Archiving for School Districts: The RCS Gap SMS archiving for school districts can't capture RCS or iMessage by design. Here's what IT teams need to know to close the compliance gap.

Compliance teams notice an archive when it breaks. Harry V., Service Delivery Lead, hasn’t had a reason to:

“It hasn’t failed us since its implementation, and our experience with the product and support has been great.”

What if FOIA work didn’t start with manual query building?

Jatheon Cloud’s latest update reads the request PDF and returns structured search criteria. Less repetition at the start of every records request.

See all four updates:

New on Jatheon Cloud: FOIA Request Automation and More The latest Jatheon Cloud release helps teams speed up FOIA workflows with automated search criteria.

WhatsApp has end-to-end encryption. It still isn’t HIPAA-compliant. The Security Rule wants encryption plus user authentication, audit logs, and access controls, and without all of those, an encrypted channel doesn’t qualify.

Full guide for healthcare IT and compliance teams:

HIPAA Encryption Requirements: Beyond the Checkbox HIPAA encryption requirements explained: what addressable really means, which NIST standards apply, and how encryption can make a breach non-reportable.