GRM Information Management

GRM Information Management is at the American Society for Clinical Pathology (ASCP) 2025 Annual Meeting in Atlanta, Nov 18–19.

If you’re there and haven’t had the chance, stop by Booth 255 to say hello and chat about how GRM supports labs with offsite storage for pathology blocks and slides.

Retrieval Protocols for Legal Archives — cutting search time without custody risk

Lost hours don’t come from offsite storage — they come from bypassing protocol. Run requests through GRM eAccess for lookup, authorization, and tracking, and use Scan-on-Demand to produce a searchable copy while the original stays in secure storage.

Result: faster retrievals (days to hours) and documented chain of custody — helping reduce missed deadlines and recover billable time (when requests use eAccess and items are indexed and eligible for Scan-on-Demand).

https://www.grmdocumentmanagement.com/blog/retrieval-protocols-legal-archives/

Retrieval Protocols for Legal Archives: Cut Search Time Safely Learn how retrieval protocols for legal archives reduce search time while maintaining full chain-of-custody control, compliance, and secure access to records.

Audit prep shouldn’t require weeks of chasing files or proving chain of custody. When records are scattered, retention is applied inconsistently, or the chain of custody is unclear, audits become stressful and costly.

An audit-ready approach solves this. Standardized indexing, consistent retention schedules, secure, off-site physical storage, and detailed access logs make records easy to retrieve — and defensible in an audit.

Read the blog: https://www.grmdocumentmanagement.com/blog/audit-ready-records/

Document Access Delays: A Hidden Cost for Legal Firms Keep records audit-ready year-round. Learn how consistent retention, secure storage, and clear custody practices make reviews faster, easier, and compliant.

GRM was on-site at in Orlando!

Thanks to everyone who stopped by the booth. Here are a few highlights from the event.

We are excited to announce GRM Information Management will exhibit at CAP25 in Orlando, September 14–15! Our pathology storage solutions use temperature and humidity-controlled vaults to protect sample quality. We follow strict HIPAA guidelines to ensure secure and compliant storage.

Visit Booth #216 to meet our team and learn how we keep your samples safe and organized.

For law firms, delays in accessing records wastes time and reduces efficiency.

One litigation firm faced long retrieval times. Paralegals spent hours pulling records, which delayed attorneys and slowed case preparation.

With GRM:
✅ Records were indexed and securely stored
✅ Active case files were digitized
✅ Staff used eAccess to request physical records quickly

The outcome: faster retrieval, smoother case prep, and better client service.

Read more: https://www.grmdocumentmanagement.com/blog/document-access-delays-legal-firms/

Document Access Delays: A Hidden Cost for Legal Firms Document access delays cost legal firms billable hours and client trust. See how secure storage, selective digitization, and eAccess speed retrieval.

From medical charts to microfilm, archives often span decades and formats.

Paper records fade. Microfilm deteriorates. Outdated equipment slows access. The result is costly storage, compliance gaps, and staff spending hours searching for information.

A smarter approach is structured and selective:

✅ Create a complete inventory of records

✅ Store assets in secure facilities

✅ Digitize where compliance or daily use demands it

This balance of storage and digitization helps organizations reduce risk, reclaim space, and improve access.

Read the full post here:
https://www.grmdocumentmanagement.com/blog/from-medical-charts-to-microfilm-modernizing-mixed-media-archives/

Building a Lasting Digital Records Strategy Scanning paper files is only the beginning of digital transformation. Without governance, structure, and integration into business processes, digitization creates more problems than it solves. Learn how to build a true digital records strategy that ensures compliance, accessibility, and long-term va...

Turning paper into digital files is the beginning of the journey, but the challenge is managing those records over time.

If the digitizing of paper records is approached strategically, it improves access and streamlines processes. But, if scanning happens without policies or structure, it can lead to archives that are of questionable value.

A better approach combines scanning with records management best practices:
✅ Classify documents as they are digitized
✅ Apply metadata so records are searchable
✅ Manage retention and secure destruction with the same care as physical storage

📄 Learn more: https://www.grmdocumentmanagement.com/blog/scanning-digital-records-strategy/

Building a Lasting Digital Records Strategy Scanning paper files is only the beginning of digital transformation. Without governance, structure, and integration into business processes, digitization creates more problems than it solves. Learn how to build a true digital records strategy that ensures compliance, accessibility, and long-term va...

Is your records room putting your compliance at risk?

🔐 No fire suppression

📦 Boxes piling up

🚫 No access logs

Our latest post covers when it's time to move records off-site — and how professional storage can reduce risk, save space, and keep you audit-ready.

📄 https://www.grmdocumentmanagement.com/blog/records-storage-secure-on-site-vs-off-site/

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On-Site vs. Off-Site Records Storage: Secure Data Management for Compliance Compare on-site vs. off-site records storage for secure, compliant data management. Discover which solution best meets your organization’s security and compliance needs.

GRM Information Management is at ADLM 2025 in Chicago (Association for Diagnostics and Laboratory Medicine).

If you're there and haven't had the chance, pay these guys a visit at Booth #3451 and learn more about our industry-leading pathology blocks and slides storage services.

GRM Information Management staff at ADLM 2025 in Chicago, showcasing our pathology block and slide storage services. If you're at the show, stop by booth #3451!

How long should you keep records — and what happens if you destroy them too early?

In healthcare, legal, and government sectors, records destruction is governed by strict laws. Our new blog outlines what you need to know, including:

✔️ Retention timelines by industry
✔️ What “compliant destruction” really means
✔️ The role of policy, proof, and secure handling

▶️ Read now:
https://www.grmdocumentmanagement.com/blog/compliance-document-destruction-mandates/

Compliance & Document Destruction Mandates Learn when and why regulated document destruction is required, what mandates apply across industries, and how to ensure your organization stays compliant while reducing risk.